How to make a simple Invoice

Today we will discuss about an important business document named Invoice. It is the most important document for a business. Like if you want to purchase from a small shop, you will be given a one-page documents called Invoice.

What is an Invoice? What is the invoice format? How to generate invoice? Here we will talk about all the issues related a invoice template. We just follow the single documents that we have given. We will see the name of the shop, The address of that shop, Dt of that transaction, description of the transaction, some condition of the transaction and at last the signature of the seller. That’s the basic description of an Invoice.

Now let’s talk about the full description of a local to international business Invoice. Let's see a invoice format: 

1.     At first and at the top of the page there will be the name of the Supplier with highlight. Just below the name, there will be the address of the Supplier. The name of the company will indicate by Supplier name,  Shipper Name, Consignor, seller, or Vendor.

2.      Then the 2^nd part of the Invoice is the Importer will come with it’s name. Just below of the name as usual we will use the address. The importer may be indicated by Applicant, Consignee, buyer or Customer.

3.      Notify Party and also Notify Party is the nominated person to receive the goods instead of the buyer. The address of the Notify and also notify party also will be written under their name.

4.      Negotiating Bank that is Seller Bank information with Branch Name and address.

5.      LC issuing Bank information with Branch Name and address.

6.      Then come to the invoice information. Those are described accordingly:

 Invoice No. and Dt,

Sales Contract/ Export Contract or LC No. with Dt.

Exp No.  with dt,

BL No & Dt,

Vessel Name & Voyage No.

Sailing or Shipment Dt.

Gross weight & Net Weight

Shipment Mode

Delivery from

Destination Country

Destination Port

7.      Then come to the description goods :

Order No.,

Style No.,

Customs Category & H.S code,

Customer,

PO No.,

Contract No.,

Delivery No.,

Item No.

Color No.

Size No.

Carton Qty,

PCS Qnty,

Unit Price,

Total FOB/FCA price

Discounts

Total Value in Words

8.      At last, there will be Shipping Mark (Supplier :, Order No:, Line No:, Color No:, Destination:, Carton Measurement Carton No:, Size:, Contract No:, Gross W:, Net W., Pack Type)  All those Shipping Mark information are marked on the carton when it is shipped.

9.      At the bottom side, there will be a signatory part where the authorized person will sign with the company seal.

N        Now a days many institutions make their invoice bill by electronically. So they don't use any manual invoice. It become more acceptable. And it's hassle free.

Y        You can find many free invoice format & template on the internet. If we need any help we take help from them. 

There will be variations in Invoices. It depends on the buyer. We have to prepare an Invoice as buyer sample, instruction & requirement.

 

 

Let's see a sample of an simple Invoice.

 

 

 

 

You can give a short eye on the simple Invoice Typography.

 

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